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Privacy and Civil Liberties Policy Development Guide and Implementation Templates
"This Privacy and Civil Liberties Policy Development Guide and Implementation Templates was developed through a collaborative effort of the Global Privacy and Information Quality Working Group (GPIQWG) of the U.S. Department of Justice's (DOJ) Global Justice Information Sharing Initiative (Global). Global serves as a Federal Advisory Committee (FAC) and advises the U.S. Attorney General on justice information sharing and integration initiatives. Global supports the initiatives of DOJ and aids Global member organizations and the people they serve through a series of important collaborative efforts. These include the facilitation of Global working groups. GPIQWG is one of four various Global working groups covering critical topics such as intelligence, privacy, and standards. GPIQWG assists government agencies, institutions, and other justice entities in ensuring that personally identifiable information is appropriately collected, used, and disseminated within integrated justice information systems. GPIQWG addresses accuracy and reliability issues involved in updating criminal history records with subsequent events (e.g., prosecution, adjudication) when those events cannot be linked to an arrest notation previously entered into the criminal history repository. This work includes exploring biometrics technologies and addressing the privacy, civil liberties, and information quality issues these technologies present. In order to formulate a unified and comprehensive approach to privacy, civil liberties, and information quality issues, GPIQWG actively coordinates with the other Global working groups."
United States. Department of Justice. Global Justice Information Sharing Initiative
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Implementing Privacy Policy in Justice Information Sharing: A Technical Framework
"As information sharing in the justice domain expands, it has become increasingly important to find ways to use technology to help implement and enforce protections of privacy, civil liberties, and civil rights. Converting privacy policy to a form understandable to computers continues to be a significant problem and a high priority for the justice community. Implementing Privacy Policy in Justice Information Sharing: A Technical Framework seeks to fill this need by exploring approaches and alternatives to resolve technical and interoperability challenges in supporting privacy policy through automation. The goal is to identify an approach and framework for protecting privacy which will be generally applicable to information sharing in the justice environment and which can be readily implemented using existing information technology architectures, standards, and software tools. Implementing Privacy Policy in Justice Information Sharing: A Technical Framework builds on the previous work of Global and other federal and state groups. It begins with a review of basic privacy policy business requirements drawn from the Global Privacy and Information Quality Working Group's Privacy Policy Development Guide and Implementation Templates."
United States. Department of Justice. Global Justice Information Sharing Initiative
2007-10-31
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U.S. Department of Justice's Global Reference Architecture (GRA): Reliable Secure Web Services Service Interaction Profile [Version 1.1]
"The purpose of this document is to establish a Reliable Secure Web Services Service Interaction Profile (RS WS-SIP) based on the Web services (WS) family of technology standards and, in particular, the Web Services Interoperability Organization (WS-I) Reliable Secure Profile (WS-I RSP) to the extent practical. A Service Interaction Profile (SIP) is a concept identified in the Global Reference Architecture (GRA). This concept defines an approach to meeting the basic requirements necessary for interaction between Service Consumers and Services. The approach utilizes a cohesive or natural grouping of technologies, standards, or techniques in meeting those basic interaction requirements. A profile establishes a basis for interoperability between service consumer systems and services that agree to utilize that profile for interaction. A service interaction profile guides the definition of Service Interfaces. In an SOA [Service-Oriented Architecture] environment, every service interface shared between two or more information systems should conform to exactly one service interaction profile. Service consumers that interact with an interface should likewise conform to that interface's profile."
United States. Department of Justice. Global Justice Information Sharing Initiative
2011-05
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Applying Wireless Security Practices to Justice Information Sharing
"Applying Wireless Security Practices to Justice Information Sharing was developed through a collaborative effort of the Security Working Group of the Global Justice Information Sharing Initiative (Global), Office of Justice Programs (OJP), U. S. Department of Justice (DOJ). Global aids its member organizations and the people they serve through a series of important initiatives. These include the facilitation of Global Working Groups. The Global Security Working Group (GSWG) is one of four various Global Working Groups covering critical topics such as intelligence, privacy, and standards. The GSWG focus is on the trusted and secure information exchange among justice agencies. Security of the entire information exchange enterprise is only as strong as the weakest link. The GSWG pursues security measures necessary for today's enhanced information sharing abilities. This document is the product of Global and its membership of justice practitioners and industry professionals. Sincere appreciation and gratitude are extended to the Global Security Working Group and its members for volunteering their time to contribute to this project. The Global mission is to improve the administration of justice and protect the nation's public by promoting practices and technologies for the secure sharing of justice-related information. The vision is to lead the way by getting the right information to the right people at the right time. […] The broad scope of the effort is fundamental, because public and practitioner safety is best secured when all players-from patrol officers to prosecutors and from court officials to corrections personnel-have access to timely and accurate information."
United States. Department of Justice. Global Justice Information Sharing Initiative
2006-04
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Fusion Center Guidelines: Developing and Sharing Information and Intelligence in a New Era: Guidelines for Establishing and Operating Fusion Centers at the Local, State, and Federal Levels [Executive Summary]
"The need to develop and share information and intelligence across all levels of government has significantly changed over the last few years. The longstanding information sharing challenges among law enforcement agencies, public safety agencies, and the private sector are slowly disappearing. Yet, the need to identify, prevent, monitor, and respond to terrorist and criminal activities remains a significant need for the law enforcement, intelligence, public safety, and private sector communities. Through the support, expertise, and knowledge of leaders from all entities involved, the fusion center concept can become a reality. Each official has a stake in the development and exchange of information and intelligence and should act as an ambassador to support and further this initiative. It is the responsibility of leadership to implement and adhere to the Fusion Center Guidelines. The development and exchange of intelligence is not easy. Sharing this data requires not only strong leadership, it also requires the commitment, dedication, and trust of a diverse group of men and women who believe in the power of collaboration. How can law enforcement, public safety, and private entities embrace a collaborative process to improve intelligence sharing and, ultimately, increase the ability to detect, prevent, and solve crimes while safeguarding our homeland? Recently, an initiative has emerged that incorporates the various elements of an ideal information and intelligence sharing project: fusion centers (or 'center'). This initiative offers guidelines and tools to assist in the establishment and operation of centers."
United States. Department of Justice. Global Justice Information Sharing Initiative
2006-08
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Information Quality: Self-Assessment Tool
"The purpose of this Information Quality Self-Assessment Tool (referred to as the 'tool') is to provide practitioners with guidance in evaluating the information quality of justice information reports associated with justice events. The tool was developed to increase policymakers' awareness of the importance of assessing information quality by way of the self-administered worksheet, which is designed to provide practical, hands-on assistance to information systems personnel. This tool will assist practitioners in (1) becoming aware of information quality dimensions; (2) identifying gaps in roles and responsibilities, policies and procedures, and information technology that beget information quality problems; (3) implementing information quality in practice; and (4) enhancing overall understanding of the effects that business processes related to information collection, maintenance, management, dissemination, and disposition have on information quality. The structure of the tool is a matrix of self-assessment questions within a process framework that can be tailored to meet the specific needs of each agency. The series of questions will help an agency determine its relative level of information quality by clarifying what information quality is and how it applies to specific functions. This resource establishes benchmarks for evaluation, improvement, and accountability. Questions are generic and can be applied to a broad range of justice events and associated information components."
United States. Department of Justice. Global Justice Information Sharing Initiative
2010-01
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Information Quality: The Foundation for Justice Decision Making [2010]
"Recent events, such as terrorist threats and catastrophic natural disasters, have revealed a critical need for increasing information sharing across disciplines, jurisdictions, agencies, and geographic areas. As these needs are addressed by the application of new technologies and cross-agency interaction, it is also imperative to address the quality of the information that the justice system depends on for sound decision making."
United States. Department of Justice. Global Justice Information Sharing Initiative
2010-01
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Information Quality: Program Guide
"This Guide is intended to help justice managers develop an information quality program for their organizations and is designed to support managers who must analyze their justice entity's information and determine what is needed to ensure good quality information. In support of that effort, the Guide features a step approach to the development and implementation of an agency-wide IQ [information quality] program and includes a variety of resources and tools, as well as a framework for analyzing a justice entity's business rules for information quality. The information contained within this Guide will lead practitioners through: 1 )The establishment of IQ as an agency-wide program. 2) The identification and analysis of agency justice events and products. 3) The application of IQ dimensions.4) The completion of an IQ assessment (using the Information Quality Self-Assessment Tool). […] This Guide supports new system development as well as continuous assessment of existing organizational resources and practices. The discussion and tools presented here should inspire ongoing awareness of the need to address IQ issues and also motivate agencies to address the quality of the information for which they are responsible."
United States. Department of Justice. Global Justice Information Sharing Initiative
2010-01
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Global Justice Information Sharing Initiative Advisory Committee - Bylaws
"The Global Justice Information Sharing Initiative (Global) Advisory Committee (GAC) is an advisory body to the Assistant U.S. Attorney General, Office of Justice Programs (OJP), and the U.S. Attorney General, created to advise on issues related to broad scale exchange of justice information. The GAC consists of key officials from local, state, tribal, federal, and other justice and public safety-related entities. Through the GAC, the Global Initiative seeks to inform practitioners of effective methods of sharing justice information.
The mission of the GAC is to improve the administration of justice and protect the nation's public by promoting practices and technologies for the secure sharing of justice information."
United States. Department of Justice. Global Justice Information Sharing Initiative
2003
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Nine Elements of an Information Quality Program
This document lays out nine steps to creating an effective information quality (IQ) program for justice entity information.
United States. Department of Justice. Global Justice Information Sharing Initiative
2010-01
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Developing a Policy on the Use of Social Media in Intelligence and Investigative Activities: Guidance and Recommendations
"Social media sites have become useful tools for the public and law enforcement entities, but criminals are also using these sites for wrongful purposes. Social media sites may be used to coordinate a criminal-related flash mob or plan a robbery, or terrorist groups may use social media sites to recruit new members and espouse their criminal intentions. Social media sites are increasingly being used to instigate or conduct criminal activity, and law enforcement personnel should understand the concept and function of these sites, as well as know how social media tools and resources can be used to prevent, mitigate, respond to, and investigate criminal activity. To ensure that information obtained from social media sites for investigative and criminal intelligence-related activity is used lawfully while also ensuring that individuals' and groups' privacy, civil rights, and civil liberties are protected, law enforcement agencies should have a social media policy (or include the use of social media sites in other information-related policies). This social media policy should communicate how information from social media sites can be utilized by law enforcement, as well as the differing levels of engagement--such as apparent/overt, discrete, or covert--with subjects when law enforcement personnel access social media sites, in addition to specifying the authorization requirements, if any, associated with each level of engagement. These levels of engagement may range from law enforcement personnel 'viewing' information that is publicly available on social media sites to the creation of an undercover profile to directly interact with an identified criminal subject online. Articulating the agency's levels of engagement and authorization requirements is critical to agency personnel's understanding of how information from social media sites can be used by law enforcement and is a key aspect of a social media policy."
United States. Department of Justice. Global Justice Information Sharing Initiative
2013-02
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Global Privacy Resources
"To support justice agencies in their efforts to implement privacy, civil rights, and civil liberties policies and protections for the information they collect, store, maintain, access, share, and disseminate, the U.S. Department of Justice's (DOJ) Global Justice Information Sharing Initiative (Global) has published this Global Privacy Resources document as a road map to guide justice entities through the diverse privacy policy development and implementation products available today. The resources presented here were developed for state, local, and tribal (SLT) entities by DOJ's Global or Global partners or through DOJ collaborations with other federal agencies, such as the U.S. Department of Homeland Security (DHS). Global recognizes that SLT justice entities come in all sizes, with a variety of roles and with varying degrees of available resources. This document was developed to illustrate the flexible suite of products available for every stage of an entity's privacy program cycle, each designed to meet a spectrum of privacy protection needs: 1. Educate and Raise Awareness 2. Assess Agency Privacy Risks 3. Develop the Privacy Policy 4. Perform a Policy Evaluation 5. Implement and Train 6. Conduct an Annual Review".
United States. Department of Justice. Global Justice Information Sharing Initiative
2011-07
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Global Justice Information Sharing Initiative: Privacy Policy Statement
"Privacy is a fundamental right protected by the U.S. Constitution and expected by citizens. Protecting individual privacy is a fundamental responsibility of justice agencies that collect and share personally identifiable information. Privacy is not just the right to be left alone. Rather, privacy refers to the fair collection and use of personally identifiable information. Privacy policies articulate appropriate collection of and allowable uses for information, as well as provide accountability for misuse."
United States. Department of Justice. Global Justice Information Sharing Initiative
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Law Enforcement Analytic Standards 2nd Edition
"The intelligence analyst is critical to the planning, intelligence, and investigative activities of a law enforcement agency. In this environment, analysts require the relevant experience, expertise, and training to perform their jobs effectively. [...] As a result of a review of subsequent publications on analytical standards since 2004, Global and the CICC have published this 2012 version that reflects current progress toward institutionalizing the role of the analyst. In its entirety, this version describes management's role in shaping the analyst's environment-from hiring and supervising through producing professional products for investigators and decision makers."
United States. Department of Justice. Global Justice Information Sharing Initiative
2012-04
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Navigating Your Agency's Path to Intelligence-Led Policing [April 2009]
"Navigating Your Agency's Path to Intelligence-Led Policing (ILP) serves as an overview for implementing the ILP framework within a law enforcement agency. The ILP approach is a process for enhancing law enforcement agency effectiveness. It also provides an organizational approach to gather and use many sources of information and intelligence to make timely and targeted strategic, operational, and tactical decisions, thereby enhancing law enforcement effectiveness. This document provides information on how the ILP framework can support existing law enforcement policing strategies. The key elements of ILP include executive commitment and involvement; collaboration and coordination throughout all levels of the agency; tasking and coordination; collection, planning, and operation; analytic capabilities; awareness, education, and training; end-user feedback; and reassessment of the process. Overarching all of these factors are effective information sharing processes. Understanding each of these elements provides the planning, organizational, and administrative steps necessary to implement ILP. This document also provides insight regarding the challenges of ILP implementation. The issues outlined can be mitigated through proper planning and preparation."
United States. Department of Justice. Global Justice Information Sharing Initiative
2009-04
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Information Quality Program Guide
This guide is intended to help justice managers develop an information quality program for their organizations and is designed to support managers who must analyze their justice entity's information and determine what is needed to ensure good quality information.
United States. Department of Justice. Global Justice Information Sharing Initiative
2010-01-01?
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Call to Action and Issue Brief: Justice System Use of Prescription Drug Monitoring Programs, Overview and Recommendations for Addressing the Nation's Prescription Drug and Opioid Abuse Epidemic
"Prescription drug misuse, abuse, and diversion continue to have a devastating effect on communities throughout the country. [...] Although the nation's prescription drug misuse and abuse epidemic has a significant impact on state and local behavioral health systems, hospitals, and emergency departments, it also has a critical public safety nexus that affects and must continue to be addressed by our law enforcement agencies and justice system. Consider that in 2007, while the brunt of the estimated $55.7 billion annual cost due to prescription opioid abuse was felt by employers and the healthcare industry, $5 billion of that burden was placed solely on the justice system. Nationwide, communities are seeing a variety of criminal behavior associated with prescription drug misuse, abuse, and diversion including users diverting opioids for nonmedical use; robberies and burglaries of pharmacies; and doctors, clinics, or pharmacies serving as pill mills by prescribing or dispensing prescription medications for nonmedical purposes."
United States. Bureau of Justice Assistance; United States. Department of Justice. Global Justice Information Sharing Initiative
2015-01
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Privacy, Civil Rights, and Civil Liberties Policy Development Template for State, Local, and Tribal Justice Entities: Policy Review Checklist
"The purpose of the Policy Review Checklist is to provide privacy policy authors, project teams, and agency administrators with a useful tool for evaluating whether the provisions contained within the entity's privacy policy have adequately satisfied the core concepts recommended in the Privacy, Civil Rights, and Civil Liberties Policy Development Template for State, Local, and Tribal Justice Entities (SLT Policy Development Template). This checklist may be used during the drafting process to check work on the draft policy, during the final review of the policy, or during an annual review to determine areas that may need minor enhancement or require additional provisions to ensure that the policy is comprehensive in addressing all of the recommended core policy concepts".
United States. Department of Justice. Global Justice Information Sharing Initiative; United States. Bureau of Justice Assistance
2011-09-06
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Executive Summary for Justice Decision Makers: Privacy, Civil Rights, and Civil Liberties Program Development
"Decision makers within the justice and public safety communities must vigorously protect information privacy, civil rights, and civil liberties. Establishing and implementing these protections will guide an agency's information gathering and collection, storage, and sharing efforts and strengthen trust and public confidence by promoting effective and responsible sharing of information that supports fundamental privacy concepts. Difficult? Yes. Insurmountable? No."
United States. Department of Justice. Global Justice Information Sharing Initiative; United States. Bureau of Justice Assistance
2011-09-06
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Strategic Solutions to Transform Our Nation's Justice and Public Safety Information Sharing: A Call to Action
"The Global Justice Information Sharing Initiative (Global) Advisory Committee (GAC) is a Federal Advisory Committee to the U.S. Attorney General, providing recommendations on promising national information sharing policies, practices, and technologies to solve problems and improve justice. Through the work of the Bureau of Justice Assistance (BJA) and its state, local, and tribal (SLT) partners, taking action based on Global recommendations, groundbreaking progress has been made. However, many of these successes have been in specific areas or within particular lines of the justice business. Today, it is vital to examine the justice system as a whole and develop strategic ways to fundamentally improve how the enterprise collects, shares, and uses information to support critical justice and public safety decision-making. Responding to this need and considering the numerous related advancements over the years, in 2012, the GAC formally recommended Strategic Solutions to Transform Our Nation's Justice and Public Safety Information Sharing as a challenge and call to action for its members, partners, and national leaders toward adopting comprehensive information sharing solutions."
United States. Bureau of Justice Assistance; United States. Department of Justice. Global Justice Information Sharing Initiative
2012-11
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Alerts Save Lives: A Unified Message Regarding the Need to Support Nationwide Alerts
"Law enforcement nationwide, to varying degrees, issue alerts to the public, media, and law enforcement and public safety partners via federal emergency alert systems, broadcasters, highway changeable message signs, and other notification systems when a person's life is in danger and time is of the essence. This includes situations like a child abduction emergency, a violent criminal posing an imminent threat to law enforcement and the community, or a missing and endangered person."
United States. Bureau of Justice Assistance; United States. Department of Justice. Global Justice Information Sharing Initiative
2018-07
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Executive Summary: National Criminal Intelligence Sharing Plan
"In spring 2002, law enforcement executives and intelligence experts attending the International Association of Chiefs of Police (IACP) Criminal Intelligence Sharing Summit recognized that local, state, tribal, and federal law enforcement agencies and the organizations that represent them must work towards common goals--gathering information and producing intelligence within their agency and sharing that intelligence with other law enforcement and public safety agencies. Summit participants called for the creation of a nationally coordinated criminal intelligence council that would develop and oversee a national intelligence plan.1 In response to this crucial need, the U.S. Department of Justice's Global Justice Information Sharing Initiative (Global) Intelligence Working Group (GIWG) was formed. Local, state, and tribal law enforcement representatives were key participants in the development of the National Criminal Intelligence Sharing Plan. […]. This report outlines specific 'action steps' that can be taken immediately by almost any agency and what can be expected by performing those steps. The portion of the Plan titled 'The Rationale for the National Criminal Intelligence Sharing Plan' should be carefully reviewed, as it provides an in-depth discussion of the issues and recommendations presented in the National Criminal Intelligence Sharing Plan."
United States. Department of Justice; United States. Department of Justice. Global Justice Information Sharing Initiative
2008-02
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Baseline Capabilities for State and Major Urban Area Fusion Centers: A Supplement to the 'Fusion Center Guidelines'
"This document identifies the baseline capabilities for fusion centers and the operational standards necessary to achieve each of the capabilities. It is an addendum to the U.S. Department of Justice's (DOJ) Global Justice Information Sharing Initiative's (Global) 'Fusion Center Guidelines', which provide guidance to ensure that fusion centers are established and operated consistently across the country. Using the 'Fusion Center Guidelines', as well as identified best practices, federal, state, and local officials identified the capabilities and standards necessary for a fusion center to be considered capable of performing basic functions. By achieving this baseline level of capability, a fusion center will have the necessary structures, processes, and tools in place to support the gathering, processing, analysis, and dissemination of terrorism, homeland security, and law enforcement information. This baseline level of capability will support specific operational capabilities, such as Suspicious Activity Reporting (SAR); Alerts, Warnings, and Notifications; Risk Assessments; and Situational Awareness Reporting. The development of baseline operational standards is called for in the 'National Strategy for Information Sharing' (Strategy) and is a key step to reaching one of the Strategy's goals: 'Establishing a National Integrated Network of State and Major Urban Area Fusion Centers.' Defining these operational standards allows federal, state, local, and tribal officials to identify and plan for the resources needed--to include financial, technical assistance, and human support--to achieve the Strategy's goal."
United States. Department of Homeland Security; United States. Department of Justice. Global Justice Information Sharing Initiative
2008-09
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Fusion Center Guidelines: Developing and Sharing Information and Intelligence in a New Era: Guidelines for Establishing and Operating Fusion Centers at the Local, State, and Federal Levels
"The need to develop and share information and intelligence across all levels of government has significantly changed over the last few years. The long-standing information sharing challenges among law enforcement agencies, public safety agencies, and the private sector are slowly disappearing. Yet, the need to identify, prevent, monitor, and respond to terrorist and criminal activities remains a significant need for the law enforcement, intelligence, public safety, and private sector communities. Through the support, expertise, and knowledge of leaders from all entities involved, the fusion center concept can become a reality. Each official has a stake in the development and exchange of information and intelligence and should act as an ambassador to support and further this initiative. It is the responsibility of leadership to implement and adhere to the 'Fusion Center Guidelines.'"
United States. Department of Homeland Security; United States. Department of Justice. Global Justice Information Sharing Initiative
2006-08?
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U.S. Department of Justice's Global Justice Information Sharing Initiative Advisory Committee (GAC) Biannual Meeting: Fall 2010
"Operating under the guidance and support of the Bureau of Justice Assistance (BJA), Office of Justice Programs (OJP or 'Office'), U.S. Department of Justice (DOJ or 'Department'), the Global Justice Information Sharing Initiative ('Global' or 'Initiative') Advisory Committee (GAC or 'Committee') held its spring 2011 meeting on April 20. The GAC is a Federal Advisory Committee to the highest-ranking justice officer in the nation--the U.S. Attorney General (AG)--on justice-related information sharing issues. The event took place at the Embassy Suites Washington, DC--Convention Center hotel. The meeting was called to order at 8:30 a.m. by GAC Chairman Robert Boehmer, Global member representing the National Criminal Justice Association (NCJA). Mr. Carl Wicklund, GAC member representing the American Probation and Parole Association (APPA), presided as Committee Vice Chair. The GAC meets twice a year, in the spring and fall, in the Washington, DC, area. [...] Senior Policy Advisor Christopher Traver, BJA; Executive Director Emeritus Paul Wormeli, IJIS [Integrated Justice Information Systems] Institute; and Executive Director Douglas Robinson, National Association of State Chief Information Officers (NASCIO), engaged participants in a thought-provoking exploration of cloud computing for the justice community. Cloud computing has been defined as 'the provision of computational resources such as applications, databases, file services, e-mail, etc. on demand via a computer network.' [...] Cloud computing offers real hope for the agency 'have-nots' across the country, but important policy issues must be addressed before a cloud-based solution works for mission-critical justice and public safety applications."
United States. Department of Justice; United States. Department of Justice. Global Justice Information Sharing Initiative
2011-04-20
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7 Steps to a Privacy, Civil Rights, and Civil Liberties Policy
"Ethical and legal obligations compel professionals in the justice system, when sharing information, to protect privacy, civil rights, and civil liberties interests. The U.S. Department of Justice's Global Justice Information Sharing Initiative's (Global) Privacy, Civil Rights, and Civil Liberties Policy Development Guide for State, Local, and Tribal Justice Entities (or 'Privacy Guide') is a practical resource that supports privacy protection requirements for physical and automated information sharing environments. Its purpose is to guide privacy policy development while supporting information sharing. The following seven steps highlight the privacy policy development process, as recommended in the Privacy Guide, including preparation, drafting, and implementation. Privacy Guide section references are also included along with each step."
United States. Bureau of Justice Assistance; United States. Department of Justice. Global Justice Information Sharing Initiative
2011-09-06
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Establishing a Privacy Officer Function Within a Justice or Public Safety Entity: Global Advisory Committee Recommended Responsibilities and Training
"Integrated justice systems and advancing information sharing technologies and initiatives enable state, local, tribal, and territorial (SLTT) justice or public safety agencies to collect, use, store, and share information more efficiently than ever before. These efficiencies, however, can be quickly undermined by misuse, unauthorized access, or the entity's failure to adhere to privacy, civil rights, and civil liberties laws, regulations, and policies. Headline-grabbing stories demonstrate that an entity's reputation and perceived effectiveness may depend, to a significant extent, on whether the entity has a sound privacy, civil rights, and civil liberties (privacy) policy and is following privacy protection best practices. Violations may damage the relationship between citizens and those sworn to protect them. Adopting a privacy policy is a positive and proactive step toward mitigating risks and preventing violations, but the policy alone is just a first step. To adequately ensure that the organization, its personnel, and the personally identifiable information (PII) it collects are managed in compliance with privacy laws and the entity's privacy policy, responsibility needs to be assigned for oversight and execution of these tasks. This role is traditionally performed by the agency's privacy officer, although the function is sometimes only one among many responsibilities that are performed by an individual staff member in smaller entities."
United States. Bureau of Justice Assistance; United States. Department of Homeland Security; United States. Department of Justice. Global Justice Information Sharing Initiative
2014-06
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DHS/DOJ Fusion Process Technical Assistance Program and Services: Considerations for Fusion Center and Emergency Operations Center Coordination: Comprehensive Preparedness Guide (CPG) 502 [DRAFT]
"In order for there to be successful interfacing and cooperation between fusion centers and emergency operations centers (EOCs), a familiarity should be built with each other's roles and capabilities. In addition to understanding roles and capabilities, it is imperative that the two develop a solid relationship in order to effectively work together to achieve the objectives of each. The relationships forged between these two entities will allow them to have continuous, meaningful contacts which will enhance their ability to share information and intelligence regardless of the activation status of the EOC. Policies on how they will interact should grow out of mutual trust and respect, paving the way for effective operations in steady state and emergency operations. In addition to formalizing a relationship through development of a joint concept of operations, standard operating procedures should be created, reviewed and updated to define the roles of each entity on a daily basis and during periods of activation. Familiarization with and definition of the processes for information flow is only the beginning of the relationship. Both the fusion center and the EOC should make it a part of their concept of operations (CONOPS) and standard operating procedures (SOPs) to ensure continuous contact and exchange of information to improve public safety across the prevention, protection, response and recovery mission areas. This planning guide focuses on this critical partnership and the exchange of information between these entities."
United States. Federal Emergency Management Agency; United States. Department of Homeland Security; United States. Department of Justice. Global Justice Information Sharing Initiative
2009-09
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Guide to Conducting Privacy Impact Assessments for State, Local, and Tribal Information Sharing Initiatives [April 2009]
"Greater information-sharing capabilities and opportunities are accompanied by equally greater responsibilities for protecting the privacy of the information being used and exchanged. [...]. To assist with this critical but often daunting task, the U.S. Department of Justice (DOJ), via the Global Justice Information Sharing Initiative (Global), is creating tools and resources to help state, local, and tribal practitioners develop privacy policies. This Guide adds another resource to that toolkit, providing a methodology for state, local, and tribal information-sharing initiatives to analyze risks related to ensuring the privacy of the personally identifiable data that they collect. This risk assessment--more commonly known as a privacy impact assessment or PIA--is a crucial first step in successful privacy policy development."
United States. Department of Justice. Global Justice Information Sharing Initiative; United States. Department of Homeland Security; United States. Department of Justice
2009-04
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DHS/DOJ Fusion Process Technical Assistance Program and Services: Considerations for Fusion Center and Emergency Operations Center Coordination: Comprehensive Preparedness Guide (CPG) 502
"This document provides State and Major Urban Area fusion center and EOC [Emergency Operations Center] officials with guidance for coordination between fusion centers and EOCs. It outlines the roles of fusion centers and EOCs within the fusion process and provides steps by which these entities can work together to share information and intelligence on an ongoing basis. This guide supports the implementation of the Baseline Capabilities for State and Major Urban Area Fusion Centers and, likewise, assists EOCs fill their missions in both steady state and active state emergency operations, as supported by the CPG 601: Design and Management of Emergency Operations Centers. This CPG provides guidance on the broad capability requirements of an EOC."
United States. Department of Justice; United States. Federal Emergency Management Agency; United States. Department of Justice. Global Justice Information Sharing Initiative
2010-05
