Establishing a Privacy Officer Function Within a Justice or Public Safety Entity: Global Advisory Committee Recommended Responsibilities and Training   [open pdf - 4MB]

"Integrated justice systems and advancing information sharing technologies and initiatives enable state, local, tribal, and territorial (SLTT) justice or public safety agencies to collect, use, store, and share information more efficiently than ever before. These efficiencies, however, can be quickly undermined by misuse, unauthorized access, or the entity's failure to adhere to privacy, civil rights, and civil liberties laws, regulations, and policies. Headline-grabbing stories demonstrate that an entity's reputation and perceived effectiveness may depend, to a significant extent, on whether the entity has a sound privacy, civil rights, and civil liberties (privacy) policy and is following privacy protection best practices. Violations may damage the relationship between citizens and those sworn to protect them. Adopting a privacy policy is a positive and proactive step toward mitigating risks and preventing violations, but the policy alone is just a first step. To adequately ensure that the organization, its personnel, and the personally identifiable information (PII) it collects are managed in compliance with privacy laws and the entity's privacy policy, responsibility needs to be assigned for oversight and execution of these tasks. This role is traditionally performed by the agency's privacy officer, although the function is sometimes only one among many responsibilities that are performed by an individual staff member in smaller entities."

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