LLIS Lesson Learned: Special Event Planing: Using Existing Collaborative Tools to Coordinate Regional Planning Efforts   [open pdf - 47KB]

"After the historic 2008 election of Barack Obama as the first African-American president, planners anticipated that the 56th Presidential Inauguration would draw record crowds to the District of Columbia for the 3-day program of events. Early projections of Inauguration Day attendees ranged from 2 million to as high as 5 million. The extraordinary scope of the Inauguration required multiple agencies and jurisdictions to coordinate their planning, response, and support efforts. The Department of Homeland Security designated the Inauguration as a National Special Security Event (NSSE), which made the US Secret Service the lead federal agency for planning, coordinating, and implementing security operations. The District's Homeland Security and Emergency Management Agency served as the lead District agency for planning and coordinating District resources for the Inauguration. […] NCR partners developed comprehensive plans that addressed communications, mass care, public health, sheltering, transportation, and other functions. However, no NCR-wide Inauguration plan was developed for the entire region. Therefore, activation times, daily operational periods, and deactivation times varied for each NCR emergency operations center (EOC). The NCR's 2009 Presidential Inauguration Regional After-Action Report (AAR) Summary observed that EOC operations across the region illustrated opportunities for further 2 integration and coordination. The AAR recommends that NCR partners explore additional opportunities to expand and apply collaborative initiatives to short- and no-notice regional events. Emergency managers within a region should identify opportunities for using collaborative tools to share calendars, taskings, documents, and plans. This will enable regional partners to better coordinate their planning efforts for special events."

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